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Executive Assistant



Dublin, Ireland
Posted on Tuesday, July 9, 2024

About Wayflyer

Our mission is to give the world access to the best products by empowering great brands to reach their growth potential. Join us!

Wayflyer is revolutionising eCommerce by levelling the playing field for founders across the world. Our first product, the Merchant Cash Advance, solves a major pain point for brands: access to short-term finance to fund inventory and marketing spend. Since launching in April 2020, we’ve deployed over $3.3bn in funding to over 4,000 eCommerce founders across 11 countries.

We’ve helped companies like Wild, Dock & Bay and Branch take their businesses to the next level. Check out this video from Davie Fogherty, another one of our brilliant customers, giving a great explanation of what we do and how we helped The Oodie go from strength to strength.

We’re a fast-growing, venture-backed startup that serves a critical need for eCommerce entrepreneurs. You'll be joining an ambitious, collaborative team that's working on a huge opportunity.

We announced our Series B in February 2022 raising $150m in funding at $1.6bn valuation; backed by world-leading VCs including QED and DST Global.

Teams at Wayflyer are truly cross-functional. Regardless of your role at Wayflyer, you'll work with a variety of different disciplines and teams from around the world on a multitude of challenging projects and game-changing products to revolutionise the eCommerce landscape.

About the role

We are looking for an experienced Executive Assistant to help support three C-Suite Executives across the business.

You’ll be responsible for providing comprehensive administrative support to the Executives inclusive of managing emails, calendars, travel arrangements, coordinating virtual meetings, and handling correspondence. Additionally, you will act as a liaison between the Executives with both internal and external stakeholders, ensuring smooth communication and efficient task delegation.

What You’ll Do

  • Extensive diary management, prioritising workload efficiently

  • Schedule meetings both internally and externally

  • Ensure each Executive is prepared for meetings

  • Prepare meeting agendas, take minutes and follow up on action points as necessary

  • Assist in the arrangements of offsite meetings and team events (planning and logistics)

  • Coordinate travel and accommodation

  • Reconcile expenses

  • Prepare information on behalf of the Executives for internal and external communication - reports, presentations, emails

  • Ensure there is an effective information flow from the business to Executives

  • Act as the point of contact for the Executives within their teams and the business

  • Provide additional adhoc support as required

Knowledge, Skills & Experience:

We’re looking for a highly organised, ambitious professional who enjoys a challenge and thrives in diverse, cross-functional teams. You must be detail oriented, trustworthy and have the ability to juggle multiple tasks simultaneously with a positive attitude and exemplary work ethic.

  • Minimum 2 years' experience working as an EA to a C-Suite Executive

  • Strong project management skills with the ability to be flexible and pivot across multiple initiatives simultaneously

  • Excellent attention to detail and commitment to accuracy

  • Fantastic written and verbal communication skills

  • Self-motivated, proactive, and can work autonomously

  • Proactive problem solver and highly collaborative

  • Strong stakeholder management skills, has the ability to communicate effectively across all levels of the business and build rapport

  • Remains calm under pressure in a fast paced working environment

  • Ability to be discrete and handle highly confidential information

  • Confident in GSuite applications