Our team shared’s mission is deploy AI agents to transform how patients and doctors connect

We believe healthcare shouldn’t be defined by missed calls, endless waiting lines, and overwhelmed staff. Patients and professionals deserve better.

Vocca builds AI voice agents that answer every call instantly, schedule and reschedule appointments, and free up staff to focus on what matters most: care.

Already trusted by 3500+ providers, we’re transforming the patient–provider relationship, one call at a time.

Want to shape the future of healthcare?

Join us !

• Discover our company culture and values

• Here is a product Demo

• Meet the team

• Article on our seed round of 5,5M$

Your mission

As Office Manager at Vocca, your mission is to keep the company running smoothly day-to-day, without friction.

You are the operational foundation of the team: you structure, execute, and continuously improve everything related to office life, HR operations, administration, finance operations, internal tools, and executive support.

This is a high-responsibility, high-trust role, working directly with the founders, aimed at protecting their time, ensuring operational excellence, and supporting Vocca's strong growth.

Your responsibilities

🏡 Office management & internal operations

• Manage day-to-day office operations (vendors, supplies, maintenance, security, IT, subscriptions)

• Oversee office logistics in Paris 1st arrondissement (equipment, access, layout)

• Organize internal events (team moments, seminars, offsites)

• Ensure a smooth and frictionless employee experience at the office

📨 HR operations & personnel administration

• Manage onboarding and offboarding processes (contracts, administrative procedures, benefits)

• Coordinate payroll (variable collection, vendor relations, payslip verification)

• Track leave, absences, expense reports, and internal policies

• Serve as the main point of contact with external HR partners (social security firm, insurance, accountant)

• organize offsites, team building, etc.

💳 Administration & finance operations

• Track client invoicing, collections, and follow-ups

• Manage supplier invoices, payments, and simple disputes

• Perform first-level accounting reconciliation (invoices, payments, matching)

• Prepare and submit monthly accounting documents

• Track expenses

🧰 Gatekeeping, structuring & executive support

• Play an internal gatekeeper role: structure information, filter requests, ensure execution of decisions

• Support the founders with calendars, travel, document preparation, and internal coordination

• Lead cross-functional micro-projects

🤓 Process, tools & continuous improvement

• Implement, document, and maintain clear administrative processes (Notion)

• Continuously improve internal tools (HR, invoicing, expense reports, SaaS stack)

Who you Are

• Minimum 5 years of successful Office Management experience in a dynamic environment.

• Fluent English, excellent interpersonal skills, smooth communication.

• Highly organized, autonomous, reliable, fast, business-minded.

• Excellent people skills, service-oriented, professional maturity.

• Clear desire to work on-site in Paris 1st arrondissement.

• Comfortable in a young startup environment, under construction, where everything evolves quickly.

• Ability to handle pressure, prioritize, make decisions.

Hiring Process

1️⃣ Discovery call (20 min) with our Talent Acquisition Manager

2️⃣ Track record (45 min) with Eliott and Hugo, founders

3️⃣ Culture fit (1hr), in the office, with the team

4️⃣ Reference check

5️⃣ Offer ! 🎉

We aim to keep the process within 30 days. You’ll receive continuous feedback throughout.

Why should you join Vocca?

• An entrepreneurial adventure, with a supportive, high-energy, execution-focused team

• A product already live, with delighted customers in a fast-growing market (healthcare automation, voice AI)

• A true scaling phase, with everything still to build

• Real responsibilities from day one

• An attractive package + BSPCE

We hire people, not roles.

If you're excited about our opportunities but don't check every box, we'd love to hear from you. Everyone, no matter how underrepresented, should feel free to apply as it can only bring learnings or success. If you identify yourself as a woman: Did you know that research shows women often apply only when meeting 100% of requirements?

We'll be thrilled to receive your application!