General Document maintenance:

· Office card entry system: maintain new cards / returned cards, adding & removing users, reports (as and when)

· Attendance report – monthly

HR Assistance:

Maintain documents (these are generally monthly, unless mid-month joiners or terminations):

· Onboarding platform document – terminated & new employees

· Health & Safety training & certificates for UOP (Contract of Employment)

· Medical examinations UOP (Contract of Employment)

· Scanning of HR documents

· Collation of GDPR forms

Support (as and when):

· Onboarding and Off-boarding process

· Assistance with contacts to - Healthcare, Benefit System

· Travel Insurance updates

· Recruitment

· Any other ad-hoc HR related duties required

Payroll assistance:

· Monthly Timesheets updated by deadline

· Monthly Vacations report updated by deadline

· Any other ad-hoc Payroll related duties required

Finance:

· Scan and upload expense receipts to Finance System

· Any other ad-hoc Finance related duties required

Office:

· Office shopping/ordering when required – kitchen and food items, miscellaneous office items - Retain & scan receipts

· Vendors maintenance and point of contact - For Cleaning / Internet / Office Landlord etc.

· Assistance with all travel bookings for employees: Flights/hotels

· Manage incoming Post

· Manage ALL scanned documents to Accountants – weekly/bi-weekly and arrange delivery to their office

· Assist with arranging staff events

· Assist in admin/evidence gathering of SOC2 / ISO 27001 compliance

· Administration Support to Chief Technology Officer and Lead Data Analyst

· Any other ad-hoc office related duties required

Qualifications/Skills:

Fluent in English – spoken and written

• Experience with Microsoft Office – Word/Excel/SharePoint etc.
• Office administration experience
• Eager to learn new systems
• Good collaboration skills with teams