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Office Manager (f/m/d)



Vienna, Austria
Posted on Thursday, March 21, 2024
About Prewave

Do you want to be part of one of the fastest-growing AI companies in Supply Chain Risk Management?

At Prewave, we are dedicated to unlocking an unprecedented level of efficiency, transparency and resilience in the supply chain for our customers. We pioneer supply chain risk management with our AI-powered solutions, analysing traditional and social media in 50+ languages and predicting risks and disruptions all over the world. We help our clients to achieve a sustainable supply chain and to prevent any setbacks.

We are already a trusted partner of AbInBev, BMW, Kärcher, PwC, Porsche and many more. With the increasing importance and attention to supply chain due diligence in Europe, we grow every day, and so does our team!

Are you a hospitality pro fluent in German? Join our vibrant team as an Office Manager!
Enjoy finally your work-life balance with a 9-5 schedule – no late nights or graveyard shifts.

Your mission

As our Office Manager at Prewave, you will…

  • Be our point person for day-to-day operations of our office

  • Welcome our visitors to our office, such as our customers, candidates, suppliers and other guests

  • Receive, sort and handle all incoming correspondence including mails, emails and phone calls

  • Schedule and coordinate meetings

  • Organise the office layout, help with its planning and coordinate office moves

  • Manage our office supplies, place orders and make sure we are always well stocked

  • Coordinate our cleaning staff, handle our maintenance needs and involve our landlord whenever necessary

  • Support us in various organisational or administrative tasks

Your profile

You will need

  • to be happy to communicate in both German and English

  • a valid work permit for Austria

Ideally you

  • have gained the first experience in a similar role in the service sector

  • enjoy bringing a good mood into our office

  • like to welcome and support our guests and team members

  • are very organised and hands-on

  • are an outgoing person with a positive attitude

What we offer you
  • An extensive compensation package
    According to our collective agreement, the minimum salary for this role is EUR 2,396 gross per month (full-time), however the higher packages are likely based on your qualifications and experience

  • A dynamic team in an open and inclusive work atmosphere
    As part of our ongoing commitment to a diverse, equitable, and inclusive workplace, we’re dedicated to building teams with a wide variety of backgrounds, identities, and experiences.

  • Various opportunities to develop your career within the company
    We are committed to building our team spirit based on mutual respect and support. We help each other achieve personal and shared goals.

  • Opportunity to be part of a highly innovative Austrian tech startup
    We blaze the trail in our field, and we strive to help large firms ensure ethical and sustainable practices throughout their entire supply-chain processes.

  • A family-friendly environment
    We support a healthy work-life balance.

About us
We, at Prewave, take pride in encouraging and ensuring a sustainable, transparent and resilient supply chain for all. In our platform, our clients can utilise several tools to understand, analyse and anticipate any risks coming their way. We are using AI technologies to identify and predict these risks.

Our passion for more ethical business practices carried us to be one of top 10 startups in Austria in 2022 by LinkedIn, the best idea spot in 2023, and #7 in best startups list in Austria in 2024 by Trend Magazine.

We are based in Vienna, Austria, and we already have our first office in Paris. We enjoy our work with our team members from all around the world. We are a huge community from more than 35 nationalities already, and counting!

If you crave to belong to a fast-moving and diverse environment, we are one click away. Let's start chatting!