The Challenge

As OneTrust continues to expand in EMEA, we are hiring a Global Mobility Specialist in our Madrid international HUB, in Spain, to support the hiring needs of sponsored talent. As we design a first-class EMEA Immigration program, this person will be responsible for building out guides, SOPs, following trends to stay in compliance with changes to immigration and mobility regulations. The Global Mobility Specialist will also help drive the progression and management of immigration cases to meet business timelines.

Your Mission

• Responsible for the day-to-day immigration case management, from candidate assessments to approval of work permits in EMEA, and APJ as needed
• Function as a main point of contact partnering with all internal teams to provide excellent customer experience on immigration and relocation in EMEA, and APJ as needed
• Utilise immigration knowledge and experience to manage work permits and visas in the EMEA (ICTs, Skilled Worker, etc.)
• Responsible for ensuring compliance documents for visas, end-to-end global mobility life cycle for new hires and internal transfers to EMEA
• Manage COS allocations, completing SMS updates with UKVI, and provide support on sponsorship certificate renewal
• Provide educational business training to stakeholders (Talent Acquisition, HR Business partners, etc.), lead internal webinars and info sessions as needed to communicate current events and respective immigration impacts to the business
• Serves as the first point of contact for TAPs, HRBPs and HMs to assess relocation benefits and requirements, escalate as needed.
• Manage full-service relocation/international assignee cycle-from approval, housing accommodation, schooling to cultural awareness trainings and other destination services offered to the assignee
• Maintain key relationships internally and externally and overseeing service delivery working directly with Outside Counsel and additional service providers to ensure timely and high-quality filing of VISA applications
• Manage candidate assessment process through onboarding of new hire with EMEA Talent Acquisition team
• Drive process improvements for the region and consult with human resources on program changes, compensation requirements, policy and process updates and creation
• Collaborate with peers and other global mobility team members to deliver support to our stakeholders on any new global program initiatives
• Benchmark EMEA mobility programs to provide quarterly reporting and analytics to ensure regional competitiveness
• Aid with ongoing reviews of the OneTrust immigration policy
• Continually updating OneTrust internal documents to ensure most updates information is available
• Completing audits to ensure ongoing compliance with UKVI guidance
• Producing and providing support letters and travel letters for current employee population
• Global tax, expatriate (international assignee) tax, or certificates of coverage experience is a plus

You Are

• A self-starter and creative thinker with a strategic mindset and a sense of humor, comfortable working in ambiguous situations with a desire to play a role in the continued growth in EMEA
• Able to handle a fluctuating volume of immigration cases at various stages within a fast-paced, hyper growth environment to meet business goals and objectives
• Someone with excellent written and verbal communication skills and interpersonal relationship skills to interact with all levels of the organization

Your Experience Includes

• Bachelor’s degree in Human Resources, Business or relevant degree preferred
• 5+ years’ progressive immigration, compliance, or comparable global mobility experience in EMEA, heavily focused on United Kingdom, Spain, France and Germany
• Exposure and understanding of Brexit implications, visa types in EMEA, the UK Settlement Scheme and the UKVI new immigration regime
• Knowledge of ICTs, Skilled Worker Visas, Tier 5s, etc.
• Knowledge of EMEA HR practices, immigration law, as well as legislative and regulatory changes

Extra Awesome

• Global tax, expatriate (international assignee) tax, or certificates of coverage experience
• Experience utilizing technology solutions to support immigration compliance requirements
• Knowledge of EMEA key global mobility life-cycle processes and methodologies, preferably working in a Corporate HR environment
• Knowledge of HRIS and applicant tracking systems, principles, and functionality
• Experience with full-service relocation/destination services for international assignees/expats (housing, HHGs shipment, language training, schools etc)
• Coordinating pre-departure, post-arrival, assignment counseling, gross up for international payroll actions, tax settlement tied to allowances and related services
• Interacting with global mobility third-party vendors for constant process improvements and optimization of the global mobility programs - expatriation and repatriation
• GMS or CRP certification