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Office Manager | United Kingdom



London, UK
Posted on Wednesday, September 6, 2023

About Moove

Moove is on a mission to make the world more productive and successful by redefining access to auto finance and vehicle ownership. Our starting point is a technology-enabled lending model to radically transform the availability of auto finance and vehicles for on-demand mobility marketplaces. By doing so, Moove is creating sustainable jobs for entrepreneurs in the mobility sector.

About the Role

We are looking for an office manager who can wear multiple hats and manage the day to day running of our young and vibrant office! You will be responsible for creating a safe, welcoming and efficient environment and you will work with vendors and team members on ongoing responsibilities and special projects.

What you’ll be doing

  • Responsible for ensuring the smooth running of the London office, including creating policies, practices and procedures

  • Management and liaison with vendors – responsible for office services, equipment, and refreshments

  • Management of office administration such as post and filing of documentation

  • Management of administration for operations teams such as vehicle licence registrations and fines management

  • Assisting in local HR matters like onboarding and off-boarding employees, arranging access for visitors, liaising with IT for new joiner IT orientation

  • Involvement in special projects such as setting up new facilities for driver onboarding

  • Co-ordinating company personnel logistics e.g. visas, hotel accommodation, flight bookings 

  • Organising socials, meetings, celebrations and events for the team.

What you will need for this position

  • You are a good team player with a proactive attitude, you take initiative and can work autonomously with limited supervision

  • You have excellent communication skills and interpersonal skills to manage various stakeholders, internal and external

  • You can work calmly and efficiently in a face-paced environment

  • You are super organised & can handle multiple tasks and competing priorities

  • You are technically savvy and can learn new technologies that we adopt

  • You are London-based and are willing to work on site with 1 day WFH

These are ideal, but please get in touch even if you missed a few.

About the team

Our team is collaborative, positive, curious, and engaged. We think fast, work smart, laugh often, and are looking for like-minded people to join us in our mission to disrupt vehicle ownership and make cities better.

Moove is strongly committed to diversity within its community.

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we welcome people from all backgrounds who seek the opportunity to help build a future where everyone and everything can move independently.

Pre-hiring Notice: Moove relies on the accuracy of the information contained in employment applications, as well as the accuracy of other data presented throughout the hiring process and during employment. Any misrepresentations, falsifications, or material omissions in any information or data provided by an applicant may result in the applicant being excluded from further consideration for employment or if an individual has already been hired, termination of employment.

EEO Statement: Moove is an equal opportunity employer and does not discriminate on the basis of gender, race, sexual orientation, marital status, religion, political affiliation or any other protected characteristic.

Moove’s Vision: Moove is a mobility asset finance company and is Uber's preferred fleet partner. Our Vision is to democratise vehicle ownership and empower mobility entrepreneurs worldwide.